Events Terms and Conditions

1. INTRODUCTION

1.1. These terms and conditions govern your participation in our events including: CPD Workshops, Teacher/Revision Webinars, Student Revision Days and Bespoke in School Training (each an Event and together the Events).

1.2 Any contract formed is made between us and the person, company or other entity specified on your booking form (you or your).

1.3 By registering for the Event, you are agreeing to be bound by the following terms and conditions (Event Terms).

1.4 You agree that you are 18 years or older. If you are not 18 years old, we will ask your parent or legal guardian to confirm your booking on your behalf. If you are booking on behalf of your educational establishment, you also confirm that you have the necessary authority to bind your educational establishment and you will procure that any participants in the Event (Participant) will adhere to these terms and conditions.

2. YOUR BOOKING

2.1 It is your responsibility to ensure that the information you provide to us during the booking process is complete and accurate.

2.2 Spaces at an Event may be restricted and are allocated on a first come, first served basis. Your place at the Event is not guaranteed until you receive an email from us stating that your booking is confirmed (your Booking Confirmation and a Confirmed Booking). 

2.3 If you are booking a CPD Event on behalf of your educational establishment, we will ask you to confirm the total number of Participants at the time of booking. If you are booking any other Event on behalf of your education establishment, we will ask you to provide a provisional number of expected Participants in the Event. This number must be confirmed no later than 28 days prior to the Event and if you are making a booking within 28 days of the Event, you must confirm the total number of Participants at the time of booking. In the event that you fail to confirm the total number of Participants in accordance with this condition 2.3, we reserve the right to release your provisional booking.

2.4 Your Booking Confirmation shall include:
- 2.4.1 access to the Event at a specified time and date;
- 2.4.2 if applicable, a set of print or digital notes to compliment the Event for each Participant (the M2.4.aterials);
- 2.4.3 if the event is a webinar, may include a recording of the Event once it has concluded; and
- 2.4.4 if the Event is a CPD Event, details of lunch and refreshments.

3. PAYMENT OF THE EVENT FEE

3.1 Fees for each Event, where applicable, are correct at the time of publication. We reserve the right to change the fee at any time but such changes will not affect registrations which have already been confirmed by us. 

3.2 When registering for an Event, you agree to pay the fee associated with the Event. We will send an invoice for the Event fee to the email address used when booking no later than 30 days after the Event. The invoice will reflect the agreed fee (including any agreed discounts). You shall pay to us the fee (plus VAT) for the Event within 30 days from receipt by you of an invoice from us. For customers who register for an individual account, an electronic payment will be required at the point of purchase.

4. AMENDING OR CANCELLING YOUR BOOKING

4.1 If you wish to cancel your booking, you will need to notify our Events Team at events@hoddereducation.co.uk as soon as possible. Our cancellation policy is as follows:

Type of Booking	Date of Booking	Fee Payable
Provisional Booking	At any time	None
Confirmed Booking	At any time	Fee in full

4.2    To cover the costs of processing your cancellation and to compensate us for the risk that we may not be able to resell your place(s), we may make a cancellation charge based on the scale shown below. The cancellation charges will be effective from the date of receipt of written communication. The full cost of the booking is payable if you do not cancel your places(s) and do not attend the Event. 

Teacher Workshop	15 days or more prior to event	Within 14 days of the event
	Free of charge	Full charge
Student Conference	Provisional booking	Confirmed booking
	Free of charge	Full charge
Teacher/Student Webinar	15 days or more prior to event	Within 14 days of the event
	Free of charge	Full charge
In-School event	Provisional booking	Confirmed booking
	Free of charge	75% of full fee

4.3 If you wish to amend your booking, please notify our Events Team as soon as possible and we will let you know if any changes are possible. If it is possible, we will let you know about any changes to the price or anything else which would be necessary as a result of your requested change and ask you to confirm whether you wish to proceed with the change.

4.4 For the avoidance of doubt, there will be no reduction in the Event fee if you reduce the number of Participants of a Confirmed Booking.
 
4.5 We shall use all reasonable endeavours to provide the Events described on our Site, but we reserve the right to cancel or change the Event for any reason, including, but not limited to: 
- 4.5.1 the circumstances set out in condition 9 (Force Majeure); and 
- 4.5.2 if before the Event we have not, in our sole discretion, received a sufficient number of applications to ensure that there are enough Participants to make the Event economically viable.

4.6 We may at our sole discretion, change the format, speakers, participants, content, venue location and programme or any other aspect of the Event at any time.

4.7 If you have a Confirmed Booking, in the event of the cancellation of the Event by us, we may offer you a place at an alternative Event (at our sole discretion). In the event that a suitable alternative Event is not available, you will not be liable to pay the Event fee. 

4.8 [Subject to the above,]travel expenses shall not be reimbursed. You are responsible for booking and paying for your travel to and from the Event. 

5. THE EVENT

5.1 It is your responsibility to comply, and ensure all Participants comply (in the event that you are booking on behalf of an educational establishment), with all instructions given at the Event and to comply with all applicable laws, including health and safety laws, fire regulations and any Event venue’s codes of conduct, terms and conditions or wi-fi access terms.

5.2 You are responsible for your behaviour during the Event and the behaviour of all Participants (in the event that you are booking on behalf of an educational establishment). We may, at our sole discretion, request that you or a Participant be immediately removed from the Event if we believe:
- 5.2.1 you or such Participant has disobeyed and/or breached, as relevant, any applicable terms and conditions, directions, instructions, decisions, or laws; 
- 5.2.2 you or such Participant’s behaviour endangers safety or may damage or harm the environment, cause offence, otherwise cause a risk or potential risk to health and safety, or is otherwise inappropriate for the Event or the venue where the Event is taking place (the Venue); 
- 5.2.3 you or such Participant failed to arrive at the Event at the specified time or location; 
- 5.2.4 you or such Participant is unfit to attend/participate in the Event due to the excessive consumption of alcohol or drugs; or 
- 5.2.5 you or such Participant enters the Venue with contraband goods and/or prohibited articles including but not limited to illegal drugs, knives, guns and other types of weapons.

5.3 If you are refused entry to or are removed from an Event, you will not receive a refund of the Event fee (whether total or partial) or any travel expenses.

5.4 All Events may be recorded and videos, photographs and other recordings may be taken, where you may be captured participating in the Event. You agree to the publication of such photographs, videos, recordings, and/or likeness of you (whether edited, adapted, modified or copied) and the use by us and those authorised by us, without prior notice or compensation, in any way which we may see fit now or in the future including but not limited to film, broadcast, radio, TV, publications, future events and publicity. You acknowledge that we have the full right to sell and/or profit from the commercial use of such photographs, motion pictures, recordings, and/or likeness of you.

5.5 Any audio, visual, or audio-visual recordings that you take of the Event or any part of it are for personal use only and cannot be published or used for any commercial purpose without our prior written consent. In the event that you are booking on behalf of an educational establishment, it is your responsibility to ensure that the Participants are aware of this condition and the condition above.

5.6 Lunch and refreshments will be provided at any CPD Event. At any other Event, you are responsible of providing your own food and refreshments.

6. WEBINAR EVENTS

6.1 Joining details for a Webinar Event shall be sent to your email address which was used for the booking around 3 business days before the Event takes place. If you have not received these details 3 days before the Event, please contact our Events Team at events@hoddereducation.co.uk.

6.2 We will endeavour to record Webinar Events and will send a recording of the Event to your email the next business day.  

6.3 Access to webinar Events is for yourself only (and to display the Event in a classroom environment). You may not share the unique access link given to you with any third party. Access to the Event may require you to configure the settings on your device, which may require that you download software for your operating system. We will not be responsible to you if you fail to verify your device configuration or download the necessary software before the webinar Event occurs. In such circumstances, you will still be liable to pay for the Event and will not be entitled to a refund.  

6.4 Zoom (or any other required) application must be downloaded prior to the webinar.  We are not liable for your use of any third party application.

7. INTELLECTUAL PROPERTY

Copyright in the Materials belongs to us exclusively or is used under licence from a third party. You may not copy, distribute, publish, sell or disseminate the Materials in any form via any channel without our prior written consent.

8. LIABILITY

8.1 Neither party excludes or limits its liability to the other party for:
- 8.1.1 death or personal injury caused by its own negligence, or the negligence of its employees, agents, or subcontractors (as applicable);
- 8.1.2 fraud or fraudulent misrepresentation; and
- 8.1.3 any other matter for which it would be unlawful to exclude or restrict liability.

8.2 Subject to condition 8.1 above, our total liability to you in respect of any and all claims, whether in contract, delict, tort, breach of statutory duty, or otherwise in connection with these Event Terms is (to the extent permitted by law) limited in respect of each event or series of connected events to the Event fee paid or payable by you.

8.3 Subject to condition 8.1, we will not be liable to you, or any other person making a booking or attending an Event in your place, in respect of any and all claims, whether in contract, delict, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with these Event Terms for:
- 8.3.1 loss of profits, sales, business, contracts or revenue;
- 8.3.2 loss of anticipated savings; 
- 8.3.3 loss or corruption of software, data, or information;
- 8.3.4 waste of management, office, study or teaching time;
- 8.3.5 business interruption; or
- 8.3.6 any indirect or consequential loss or damage.

8.4 In addition to condition 8.3 above, we accept no responsibility for the loss of, theft, or damage to any property owned by or under your control which you bring to the Venue. You are solely and personally responsible for the safety of your belongings.

9. FORCE MAJEURE

9.1 We shall have the right to cancel or change the Event and shall under no circumstances be responsible for any such cancellation or change if this is due to any cause or circumstance beyond our reasonable control.

9.2 Such cause or circumstances shall include, but shall not be limited to, fire, flood, riot, terrorism, strike, freight embargoes or transportation delays, shortage of labour, inability to procure or secure fuel, material, supplies or power at current prices or on account of shortages thereof, acts of God or of a public enemy, or any existing or future laws or acts of H.M. Government or the government of any other state or territory (including specifically but not exclusively any orders, rules or regulations issued by any official or agency of H.M. Government or of any other such government) affecting the conduct of our business with which we, in our sole discretion, deems it advisable to comply as a legal duty.

10. GENERAL

10.1 Attendance at any Event is not guaranteed to meet any CPD requirements you may have.
 
10.2 You are not entitled to assign or transfer any of your rights or purport to assign any of your obligations under these Event Terms without our prior written consent. We may, at any time, assign, sublicense, transfer or otherwise dispose of all or any of our rights or obligations under the Event Terms. 

10.3 You acknowledge and agree that these Event Terms and any business, operational, financial or sensitive information disclosed to you pursuant to these Event Terms is confidential and you shall not disclose such confidential information to any third party without our written consent. 

10.4 If all or any provisions in these Event Terms shall be or become illegal, invalid or unenforceable in any respect, then the remainder of such provision and/or all other provisions shall remain valid and enforceable, and the remaining liabilities of the parties shall not be affected or impaired.

10.5 No delay in exercising or non-exercise of any right, power or remedy provided by law or under these Event Terms shall impair or otherwise operate as a waiver or release of that right, power or remedy. Any single or partial exercise of any right, power or remedy provided by law or under these Event Terms shall not preclude any other or further exercise of that right or the exercise of any other right, power or remedy.

10.6 These Event Terms set out the entire agreement and understanding between us for any of our Events and supersedes all proposals and prior agreements, arrangements, and understanding between us in relation to its subject matter.

10.7 Please refer to our Privacy Policy to know how we use and store your personal data. 

10.8 These Event Terms do not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any terms of these Event Terms. 

10.9 We reserve the right to vary these Event Terms without notice at our sole discretion. 

10.10 Nothing contained in these Event Terms shall constitute or shall be construed as constituting a partnership, joint venture, or contract of employment between us.

10.11 These Event Terms and any matters arising from them shall be governed by and construed in accordance with the laws of England and all disputes shall be submitted to the exclusive jurisdiction of the English courts.